Archive for February, 2011

Should You Lead or Manage Your Nonprofit?

Monday, February 28th, 2011
Bob Cryer

Bob Cryer

Of course, we need to do both. But to improve at either, we must be conscious of what we are trying to do as a leader or manager, and then evolve our approaches to get better outcomes.

Leaders get out in front and encourage others to follow them. It is an appeal to the heart or the emotions, to inspire and motivate others. The passion and enthusiasm in a leader’s voice and body language are key elements in being able to get others to feel as they do. Leaders tell inspirational stories about how their nonprofit helped a particular individual overcome a difficulty, or the extraordinary contribution that an employee, volunteer or donor made that resulted in a wonderful outcome. These stories can inspire others to do likewise. Leaders spend time deliberately looking for motivational materials and stories so that they are always prepared with a new way of being inspirational almost every time they reconnect with an employee, volunteer, client or donor. That’s what leaders do.

On the other hand, managers are much more concerned with what people are doing and plan to do. When managers reconnect with an employee or volunteer, they are likely to ask lots of questions about what the person is currently working on, how and when they plan to complete that work, what they expect the result to be, and any issues they have with how things are being done. This can give employees and volunteers the satisfying feeling that they and the work they do is really important to the nonprofit. It also gives the manager the information that they need to decide if there are ways to get better results through better methods, deployments and/or coordination. That’s what managers do.

In order to be better managers and leaders, we need to maintain an awareness of whether we are trying to lead or manage, and continually assess our effectiveness in those roles. And if we spend a lot of time that is neither leading nor managing, why are we doing that, and what is the purpose of those other efforts?

Author: Bob Cryer, Executive Coaches of Orange County, www.ECofOC.org
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What’s Better than a Holiday Party?

Monday, February 21st, 2011

Larry Tucker

“Silent gratitude isn’t much use to anyone” – G.B. Stern

It’s the end of the year. You’re rushing to get those final expenses into the 2010 budget. Or to finish the planning for the big donor event in January. Or to get through your emails so you can take a couple days off.

What might be a great use of the last hour or two of your year?

In study after study on employee engagement, the one manager action that is most influential in affecting how employees feel about their employer and their boss is the simple act of giving recognition and showing appreciation. This might be the right time of year to express your gratitude to your employees, especially your leadership team.

I don’t mean stepping outside your office and screaming “thanks” to all your employees. I’m suggesting short one-on-one conversations with your leadership team. Very specific conversations. Not, “thanks for all your help this year”, but “I really appreciated that during those times when we had to get ready for our big events this year, you poured every ounce of your energy into making certain that they were successful”.  Or, “our organization is able to provide more services to our community today because you took the extra steps last year to develop new programs, and we all really appreciate that.”

Sometimes you may not be able to compensate your employees enough for the value they bring to your organization, or you may not be able to provide the best working conditions. But showing employees in a sincere way that you really appreciate them and their contributions to your organization is usually worth a lot more to employees than a few bucks.

Happy 2011!

Author: Larry Tucker, Executive Coaches of Orange County, www.ECofOC.org 
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Internal Controls for the Very Small Nonprofit

Monday, February 14th, 2011

Adrianne DuMond

Often in a small organization staff and Board volunteers work compatibly together, but have difficulty keeping track of who does what and when. There are some important policies to keep in place to make sure that all bases are covered, and nothing slips through the cracks.

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  1. Set the control environment. Everyone – Board and staff – should know and follow the policies in place. This means the Executive Director also, who sets an example and doesn’t make exceptions for her/him self. Also remember that the bookkeeper should not be the person signing the checks.
  2. Define clearly who is responsible for what actions. For example, who approves travel expenses and checks the receipts? Who approves the time sheets? Who signs the checks and how many signatures are you requiring?
  3. Physical controls: Put all checks in a locked drawer. Computers should be password protected and locked to a desk.
  4. When cash is involved – such as a fundraiser or auction – have two people count the cash together.
  5. Reconciling the bank statement is crucial to prevent any funds from disappearing. If the organization has a very small staff it may be appropriate to have a Board member receive the unopened bank statement and look it over before giving it to the bookkeeper or responsible staff member.

 All of these controls keep everyone safe and demonstrate the importance of high ethical standards and accountability. I am indebted to CPA Carl Ho, of Le, Ho & Company, for the wise counsel in these areas of good governance for your agency.

Author: Adrianne DuMond, Executive Coaches of Orange County, www.ECofOC.org
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A Call to Action

Monday, February 7th, 2011

Robin Noah

When I started coaching in the nonprofit arena I was overwhelmed by a myriad of terms and acronyms, etc. One of my favorite statements was, and is “a call to action”.  I find this to be universal. I also found that when you ask you have a better chance to get.

In the nonprofit world the “call” is usually to donate money. You see it on all types of communications. Sometimes that turns people off.

People can easily feel like their only value to a nonprofit is in giving money. While that is most important, how about offering donors another option – a way to take action that will help the organization without donating money. People like to help, especially when they believe in the work the organization is doing. They want to know where their donations go, what is being accomplished and how it relates to the mission. The audience needs to care about what you are doing. 

A call to action prompts people to question whether or not they will take the next step.  When the appeal is compelling, obvious and highly visible it catches the audience’s attention and motivates them to take that next step.

A FEW TIPS:

PURPOSE: Create a sense of purpose in the asking. Give a picture of how the contribution promotes services offered by the organization.

The audience needs to care about what you are doing. Show them why and what you’re doing is personally relevant to them. They need to connect to you on a human level.

TELL STORIES: People like human interest stories and success stories, how other donors made an impact or how donors impacted other individuals in need.

BE SPECIFIC:  Be specific regarding the action you want the audience to take. Is it to donate money, to join the organization, a membership issue or help needed for a specific event?  Tell how much time you want from each volunteer? Give the details.  People tend to act on what they believe they can change.

THE CONTACT: “Contact us for more information” is a turn off.  Give the HOW, WHAT, WHEN and WHY for the desired action.

Author: Robin Noah, Executive Coaches of Orange County, www.ECofOC.org
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